Creating a Group in Outlook 2010

A Contact Group, known in previous Outlook versions as a distribution list, is a grouping of email addresses collected under one name. A message sent to a Contact Group goes to all recipients that are listed in the group. EM-S ISD has a limit of 500 recipients per day with the email system. Please be mindful of this fact. You can include Contact Groups in messages, task requests, meeting requests, and in other Contact Groups.

There is no maximum number of names that you can include in a Contact Group. Again, email sent from an EM-S ISD address is limited to 500 recipients per day. The CONTACT group created below is located in the Contacts area of Outlook 2010 (or in the Contacts area of the web version). This is not a PUBLIC Group, but is contained in an individual's Contacts area in Outlook 2010 or the Web App system.

Create a Contact Group with new names or names in the Address Book

For Outlook 2010, in Contacts, on the Home tab, in the New group, click New Contact Group.

1. In the Name box, type a name for the Contact Group.
2. On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts, From Address Book or New Email Contact.
3. If you are adding a new email contact, enter the information for the person in the Add New Member dialog box.

If you are adding a member from Outlook Contacts or an Address Book, do the following:

1. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your Contact Group.
2. In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same Contact Group.
3. Do this for each person whom you want to add to the Contact Group, and then click OK. The Contact Group is saved in your Contacts folder under the name that you give it.

Create a Contact Group by copying names from an email message

1. In the message that you want to copy the names from, click the names in the To or Cc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.).
2. Right-click your selection, and then click Copy.
3. In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then click Contact Group.
4. In the Name box, type a name for the Contact Group.
5. On the Contact Group tab, in the Members group, click Add Members, and then click either From Outlook Contacts or From Address Book.
6. At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste.

Note:  A member doesn’t have to be in your Address Book to be added to the Contact Group. The member's name and email address are included when you copy and paste from the original email message.

Add a Contact Group received from someone

1. When you receive a message that includes a Contact Group that you want to use, you can save it to your Contacts.
2. Open the message that contains the Contact Group.
3. In the To or Cc box, right-click the Contact Group, and then click Add to Outlook Contacts.

Add or delete a name in a Contact Group

• In Contacts, open the Contact Group.  
• Note: In list views, Contact Groups are marked with the Contact Group icon.

Add an address from an address book or a contacts folder

1. On the Contact Group tab, in the Members group, click Add Members, and then click From outlook Contacts or From Address Book.
2. In the Address Book drop-down list, click the address book that contains the email addresses that you want in your Contact Group.

• Browse for the name that you ant, or type it in the Search box.
• In the Name list, click the name, and then click Members. Do this for each person whom you want to add to the Contact Group, and then click OK.

Add an address that is not in a contacts folder or an address book

1. On the Contact Group tab, in the Members group, click Add Members, and then click New E-mail Contact.
2. Type the information from the email address, and then click OK

Remove a name

1. In the list of names, click the name that you want to remove
2. On the Contact Group tab, in the Members group, click Remove Member

I can get Microsoft Office 2010 for $9.75?!!!

YES! It is true AND it gets even better! I'm not normally one for extreme caps speak, but this time it's necessary. Our district has partnered with Microsoft to bring the staff and students of our district an exceptional deal! Are you ready for this...

Microsoft Office 2010 for PC: $9.75
Microsoft Office 2011 for Mac: $9.75
Windows 7 Operating System: $9.75

This is an unbelievable opportunity for you to have these applications on your home computer. Just go to ems.onthehub.com , that's right, e m s dot on the hub dot com (sorry I couldn't resist!).

**You will need to register with your school email address and your Novell password on the site in order to get this deal.

Setting up Outlook on your Teacher Computer

This is a cross-post from my own blog, Tech Tips and Such =)

I think I've been right along with everyone else in the craziness of this week. We had a wonderful convocation with an inspiring speaker, Mark Sharenbroich (see his story and more info at http://www.nicebike.com) and I know since then we've all been running full pace getting things ready and re-evaluating what we can do differently and improve upon. On the note of getting things ready...in our district we all came back to a wonderful addition on our computers, Microsoft Office 2010 (a special thank you is deserved to all of the technicians that worked hard through the summer to get this done). The application I'm going to give you steps for today is Microsoft Outlook 2010. This is a great way to streamline efficiency in your email program and much faster than accessing email through going to the website. It takes about a minute (yes I'm serious, one minute) to setup and it's super duper easy, so let's get started...

1. Open Outlook 2010 (Go to Start > Programs > Office 2010 > Outlook 2010) 
2. Click Next
3. On the window that asks “Would you like to configure an Email account?  Select Yes and then Next. 
4. Enter your account information for your Live Email.
1. Make sure that you enter your complete email address. 
2. Click Next 
5. You will see Outlook process your account information, this should go pretty quickly. 
6. If you see a window prompting you for your password, enter your Windows Live sign-in information.
1. You will probably want to click for it to “Remember my password” but if you do this, just make sure you are on your personal or teacher dedicated computer, and that if you step away from your computer you lock it (Ctrl + Alt + Delete, Lock this Computer). 
7. Next you should see a window that says “Your email account is successfully configured."  Click Finish. 
8. When you are prompted with “Would you like to add a Hotmail Account?” Select No.
9. Select to “Use Recommended Settings” and click OK.

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